Archive | January 2014

Virtual PA is often referred to as a VA ( Virtual Assistant) or Virtual Secretary, why use one?

If you are overwhelmed and unable to get on with the actual core work for your business. When more of your time is taken up by Telemarketing or appointment making when you could be out on appointments actually earning your income.

One vital job that often gets left until the last minute is to invoice after works are completed because you are too busy and off to the next job. A Virtual PA will ensure each job is invoiced as it is completed and keep your cash flowing.

If you start arriving late for your appointments because you can not get out of the office, you need a Virtual PA.

A Virtual PA will prevent the stress of “not enough hours in the day”.

Your Virtual PA will manage your admin work far more efficiently than you can, and the cost will be far less to your company if you are out working on your core business rather than trying to cope with all the admin yourself.

There are many many reasons for having a PA, even if it is part time, we are on call full time, and can help you out as and when you need us. We can answer your telephone, either all of the time, or just when you are busy, or on holiday, and no wages or sick pay to worry about!Even if you don’t need a Virtual PA on a full time basis, we can answer your telephone as and when required, either all of the time, or when you are in meetings or away on holiday or even just on a very busy day.

The cost of a Virtual PA would easily be offset by the money you would be earning while your PA is working, along with the savings made by no office rent or utility bills, let alone the constant replacement of PC’s and electronic equipment.

No loss of privacy – your working area remains free from additional personnel and you won’t need to purchase expensive equipment, computers or telephone systems.

Flexibility is one great asset of the Virtual PA, sometime you may need help more or less full time and at other times only need part time help, by using a Virtual PA you only pay for the time you need.

Your Virtual PA can provide a mailing address and can bank your cheques and sort out your business mail.

A Virtual PA or VA is perfect for a busy small business or entrepreneur, as you only pay for the actual hours worked. You receive all of the benefits of outsourcing with no employer liabilities, tax or benefit issues. You do however, receive all of the loyalty and professionalism of a company executive PA.

Some of this work will include the following
*        Call Handling
*        Responding to emails
*        Responding to and managing your mail
*        Managing your time
*        Co-ordinating you marketing
*        Design your presentations
*        Book your holiday’s, flight tickets, hotel reservations
*        Find a birthday gift, if you don’t have time, book flowers, purchase and post cards
*        Making dentist and health appointments for the family
*        Have your weekly online shopping done
*        We can also design and build your website
*        Host your website and email
*        Optimise your website
*        Design your marketing campaign

The cost of a VA is easily offset by the increased time you will have and greater productivity.

For more information go to: http://www.ayc.ltd.uk

Why and when would you need a Virtual PA or Virtual Secretary?

If carrying out your day to day invoicing, appointment making tele-sales, accounts and general administration is preventing you getting out on actual work appointments, the time has come to take on a Virtual PA.

When you never have time to actually raise the invoices for work done, or take the time to chase late payments causing a problem with your credit control and cashflow.

When carrying out your administration takes up more of your time than actually working on your profession.

If the answer to any of the above was “yes” then you need a Virtual PA.

Your Virtual PA will manage your admin work far more efficiently than you can, and the cost will be far less to your company if you are out working on your core business rather than trying to cope with all the admin yourself.

One essential reason to have a Virtual PA is to have someone to divert the telephone to, on busy days, or every day, or holidays, we will have a dedicated telephone number for your business and answer it in your business name, make appointments and never miss any business.

The cost of a Virtual PA would easily be offset by the money you would be earning while your PA is working, along with the savings made by no office rent or utility bills, let alone the constant replacement of PC’s and electronic equipment.

No loss of privacy – your working area remains free from additional personnel and you won’t need to purchase expensive equipment, computers or telephone systems.

Flexibility is one great asset of the Virtual PA, sometime you may need help more or less full time and at other times only need part time help, by using a Virtual PA you only pay for the time you need.

Your Virtual PA can provide a mailing address and can bank your cheques and sort out your business mail.

A Virtual PA is even more essential to a small business or sole trader, you will only pay for the time worked but you receive 24/7 support, we are always at the end of the telephone to help when needed.

Some of this work will include the following
*        Call Handling
*        Responding to emails
*        Responding to and managing your mail
*        Managing your time
*        Co-ordinating you marketing
*        Design your presentations
*        Book your holiday’s, flight tickets, hotel reservations
*        Finding presents, cards and arranging flowers
*        Making dentist and health appointments for the family
*        Have your weekly online shopping done
*        We can also design and build your website
*        Host your website and email
*        SEO the website to get on top of search engine listings
*        Design your marketing campaign

As most company business is now carried out on the internet, a VA is the obvious choice and solves staffing issues.